privacy-policy

Privacy Policy for Tbilisi Hack Club

Last Updated: June 12, 2025

1. Introduction

Welcome to the Tbilisi Hack Club (“we,” “us,” or “our”). We are committed to fostering a safe, supportive, and creative environment for young tech enthusiasts to learn and grow. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you interact with us, whether through our website tbilisi.hackclub.com, at our club meetings, or during our events.

Protecting your private information is our priority. Please read this policy carefully. If you do not agree with the terms of this privacy policy, please do not participate in our activities or use our services.

2. Information We Collect

We may collect personal information that you voluntarily provide to us when you register for the club, sign up for an event, subscribe to our newsletter, or otherwise contact us. This information may include:

Personal Identification Information: Name, date of birth, and gender of the club member.
Contact Information: Name, email address, and phone number of the parent or legal guardian.
Emergency Contact Information: Name and phone number of an emergency contact.
Photographs and Videos: Photos and videos taken during club meetings and events for promotional and archival purposes. Your consent for this will be obtained separately during registration.
Technical Data: When you visit our website, we may collect information like your IP address, browser type, and operating system for analytical purposes.

3. How We Use Your Information

We use the information we collect for the following purposes:

To Manage Club Operations: To register new members, manage club rosters, and communicate important updates about meetings, events, and other club-related activities.
To Ensure Safety: To have parent/guardian and emergency contact details readily available in case of an emergency.
To Improve Our Services: To understand the needs of our members and improve the quality of our programs and website.
To Promote the Club: To share photos and videos of our projects and events on our website, social media, and other promotional materials to showcase our community’s work (with prior consent).
To Comply with Legal Obligations: To meet any legal or regulatory requirements.

We are committed to keeping your personal information confidential. We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following limited circumstances:

With Service Providers: We may share information with third-party vendors who perform services for us, such as website hosting or email delivery. These vendors are obligated to protect your information and use it only for the purposes for which it was disclosed.
For Safety and Legal Reasons: We may disclose information if required by law or in the good faith belief that such action is necessary to protect the safety of our members, staff, or the public, or to comply with a legal process.
With Your Consent: We may share photos or other information as described in Section 3, but only after obtaining explicit consent from a parent or legal guardian.

5. Data Security

We use administrative, technical, and physical security measures to help protect your personal information. We store registration forms and sensitive data in a secure digital format with restricted access. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.

6. Your Rights and Choices

You have the right to:

Access and Review: Request access to the personal information we hold about you and your child.
Update and Correct: Request that we update or correct any inaccuracies in your personal information.
Withdraw Consent: Withdraw your consent for the use of photos and videos at any time.
Request Deletion: Request that we delete your personal information from our records, subject to our need to retain certain information for legal or operational purposes.

To exercise these rights, please contact us using the contact information provided below.

7. Children’s Privacy

Our club is designed for young people. We are committed to protecting the privacy of our members, especially those under the age of 18. We require consent from a parent or legal guardian for the collection and processing of a child’s personal data. We do not knowingly collect personal information from children without such consent.

8. Cookies and Tracking Technologies

Our website may use cookies to enhance user experience. Cookies are small files placed on your computer that help us analyze web traffic and improve our website. You can choose to accept or decline cookies through your browser settings. Declining cookies may prevent you from taking full advantage of the website.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the “Last Updated” date. We encourage you to review this Privacy Policy periodically for any changes.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

Tbilisi Hack Club Email: tbilisihc@yahoo.com Website: tbilisi.hackclub.com